Report on Scrutiny of Nomination Forms dated 16-09-2026 by the Returning Officer and Asst. Returning Officer

Ref. No.: ASM/Elec2026-RO-ScrutiNomin/2026-27/750

N O T I C E

REPORT ON THE SCRUTINY OF THE NOMINATION PAPERS FOR THE ELECTION TO THE POST OF THE SCRUTINIZING COMMITTEE – One year 2026-2027 [7 Posts], AND MEMBERS OF MANAGING COMMITTEE for the period - 2026-2029 [5 posts]

1) Vide Notice dated 18^th August, 2026, the Asiatic Society of Mumbai invited nominations from members to fill-in the following posts:

1. Scrutinizing Committee for one year (2026-2027) [7 posts] and
2.  Managing Committee - for three years (2026-2029) [5 posts]

2) Thereafter, on Wednesday, 2^nd September 2026, the nomination papers for the post of Scrutinizing Committee (pink colour), numbered serially from 01 to 30; and the nomination papers for the post of Managing Committee (white colour), numbered serially from 01 to 50, were prepared by Office as per the schedule mentioned in the Notice dated 18^th August, 2026.  

3) The two empty nomination boxes (Scrutinizing Committee and Managing Committee) were sealed earlier on 2^nd September 2026, at 4:31 p.m. and kept ready for depositing filled nomination forms in the Society’s Office.  

4) The Nomination forms were issued in the printed format in the Society’s Office from 10:30 a.m. to 5:30 p.m. from Thursday, 3^rd September 2026 to Saturday, 12^th September 2026 and on Tuesday, 15^th September 2026 up to 2:00 p.m. (excluding Sundays and public holiday).  The last date and time to file the nominations was Tuesday, 15^th September 2026, at 3:00 p.m.  

5a)  As per letter dated 15-09-2026 received from Mr. Dilip Karambelkar, Returning Officer, who had suggested for change in date for Scrutiny of Nomination Papers to 16-09-2026 due to one-and-a-half day Ganpati immersion on 15^th September 2026, a mail was sent to the members informing them that the Scrutiny of Nominations Papers will be held on Wednesday, 16th September 2026 at 3:00 p.m. instead of Tuesday, 15th September 2026.  It was also informed that as per the Notice of the AGM dated 18th August 2026, there will be NO CHANGE in the date and time for submission of the Nomination Forms and also there is NO CHANGE in withdrawal of Nomination Forms which is Thursday, 17th September 2026, till 3:00 p.m.  The two (2) boxes, containing the Nomination Forms for the post of Managing Committee (2026-2029) and for the post of Scrutinizing Committee (2026-2027) will be sealed at 3:00 p.m. on 15th September 2026. 

5b) Accordingly, at 4:15 p.m. on 15^th September 2026, the boxes containing the nomination papers were sealed. 

6) At the time of scrutiny on 16^th September, 2026, the seal fixed on 15^th September, 2026, was found undisturbed.  It was brought to the Durbar Hall in my presence and in the presence of the following two members at 3.30 p.m. and the undersigned opened the sealed Nomination Boxes for Scrutiny:

The Scrutiny was conducted by the Returning Officer, Mr. Dilip Karambelkar, and the Assistant Returning Officer, Adv. Mangesh Pawar, along with the Administration Team of the Society.  The results of scrutiny are as follows:

1. SCRUTINIZING COMMITTEE (2026-2027)  - 7 SEATS:

For the 7 seats in the Scrutinizing Committee, 08 nomination forms were issued by the Society’s office.  At the time of scrutiny, 07 nomination forms were received from 07 candidates.   The name of the candidates and the number of nomination forms filed by them are given below:

There are 07 candidates for the 07 posts of the Scrutinizing Committee for the year 2026-2027. 

Thereafter, the scrutiny of nomination forms for the posts of Managing Committee was taken up.

1. MANAGING COMMITTEE – 5 posts  [2026-2029 (5 posts)]:

For 05 posts of Managing Committee (2026-2029), 17 nomination forms were issued by the Society’s office.  At the time of scrutiny, 14 nomination forms were received from 10 candidates.  All nomination forms were found to be in order and valid. 

The names of the candidates and the number of nomination forms filed by each of them are as under:

Thus, there are 10 candidates contesting for 5 posts of Managing Committee for the period 2026-2029. 

7.      The final list of candidates will be released after the date of withdrawal i.e.  3.00 p.m. on Thursday, 17^th September 2026.

                                                     ----------------------------------------               ---------------------------------------

Place : Town Hall, Mumbai           Dilip Karambelkar                     Mangesh Pawar

Dated:  16^th September 2026      (Returning Officer for              (Asst. Returning Officer for

                                        ASM Elections 2026)                  ASM Elections 2026)

Note: 1) The last date for receipt of withdrawal letters is Thursday, 17^th September, 2026, at 3.00 p.m.  The Society’s Office shall receive withdrawal letters, and shall intimate the names of those candidate/s who have withdrawn their nomination/s to the Returning Officer and the Assistant Returning Officer immediately.  The withdrawals shall be displayed prominently on the Society’s Notice Board thereafter.
2) The used as well as the un-issued nomination papers were duly sealed, and the signatures of the Returning Officer were affixed thereon, and placed under lock and key in the Society’s safe-box. 
3) Copies of rough tally sheets used by the Returning / Assistant Returning Officer were handed over to the Society’s Office for records. 
4) A copy hereof is given to the Returning Officer / Assistant Returning Officer each.

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Report on withdrawals of Nomination in the matters of ASM Elections 2026 received from the Returning Officer dated 17th September 2026

Ref. No.:  ASM/RO-WithdrawalNotice/2026-27/753 17^th September 2026

Returning Officer’s Report on Withdrawals

The President
Asiatic Society of Mumbai
Town Hall
Mumbai 400 001

Dear Sir,

Re:  Report on withdrawals received in the matter of ASM Elections 2026 to:

        1)   Scrutinizing Committee for one year (2026-2027) - 7 posts

        2)   Managing Committee Member (2026-2029) - 5 posts

1) The last date for the withdrawal of Nomination papers by the candidates who wish to withdraw from the elections was fixed at 3.00 p.m. on Thursday, 17^th September, 2026.

2) No withdrawals were received from any member till 3.00 p.m. today.

3)  Therefore, the final position of the candidates in each category is as follows:

3A        SCRUTINIZING COMMITTEE (2026-2027) - 7 POSTS : 

At the time of scrutiny on 16^th September 2026, 07 candidates had filed their Nomination forms to the 07 posts of Scrutinizing Committee for the year 2026-2027 which were found to be in Order and Valid.  The names of the candidate are furnished below:

There will be NO ELECTION to the post of Scrutinizing Committee for period 2026-2027. 

3B        MANAGING COMMITTEE (2026-2029) - 5 Posts:

          At the time of scrutiny of Nomination forms on 16^th September 2026, there were 10 candidates contesting the election to the 5 posts of Managing Committee. No withdrawal has been received from any of the candidates. Thus, the final list of candidates contesting the election to the 5 posts of Managing Committee is as follows:

As number of Nominations Forms filed are more than the vacant posts, election for the post of Managing Committee will be held on the day of 222^nd AGM scheduled on Saturday, 26^th September 2026.   Thus, all the above 10 candidates will be contesting election for the Member of Managing Committee for 05 posts for the period 2026-2029.

4)  This notification may be placed on the Society’s Notice Board and shall form a part of the Report of the Returning Officer.   
5) Final declaration of results for all posts will be done after counting of votes polled by each candidate on the day of Election on 26^th September 2026.

                                     sd/-               

Place : Town Hall, Mumbai                                 Dilip Karambelkar                                   
Dated:  17^th September 2026               (Returning Officer for ASM Elections 2026)  

DONLOAD : Returning Officer’s Report on Withdrawals copy

NOTICE: Change in date for Scrutiny of Nomination Papers - Scrutiny will be held on 16th September instead of 15th September 2026 due to one-and-a-half day Ganpati immersion

THE ASIATIC SOCIETY OF MUMBAI
TOWN HALL, MUMBAI 400 001
Ref. No.:  ASM/NOTICE/2026-27/746                                     

N  O T I C E

Ref:  Letter dated 15th September 2026 received from the Returning Officer for change in date for Scrutiny of Nomination Papers
 
Sub:  Scrutiny of Nomination Forms will be held on Wednesday, 16th September instead of Tuesday, 15th September 2026 due to one-and-a-half day Ganpati immersion on 15th September
  
 Members may please note that as per the letter dated 15th September 2026 received from the Returning Officer, the Scrutiny of Nominations Papers be held on Wednesday, 16th September 2026 at 3.00 p.m. instead of Tuesday, 15th September 2026 due to one-and-a-half day Ganpati immersion being held on Tuesday, 15th September 2026.
 
As per the Notice of the AGM dated 18th August 2026, there is no change in the date and time of submission of Nomination Forms.  Also, there is no change in the withdrawal of Nomination Forms which is Thursday, 17th September 2026, till 3.00 p.m.
 
The two (2) boxes, containing the Nomination Forms for the post of Managing Committee (2026-2029) and for the post of Scrutinizing Committee (2026-2027) will be sealed at 3.00 p.m. today, the 15th September 2026. 
  
Inconvenience caused is regretted.
 
                                                                                        Sd/-         
Place:  Town Hall, Mumbai                               Vivek V. Ganpule
Date:    15th September 2026                             Hon. Secretary
                                                                      Asiatic Society of Mumbai

Regarding 222nd AGM:: Minutes of previous 221st AGM and Annual Report of the Society 2025-2026

THE ASIATIC SOCIETY OF MUMBAI
Town Hall,  Shahid Bhagatsingh Road, Mumbai 400 001 
Tel: (office) 2266 0956,  (Library) 22660062
E-mail: (Off)  asiaticoffice@asiaticsociety.org.in; (Lib) This email address is being protected from spambots. You need JavaScript enabled to view it. 
Society’s Website: https://asiaticsociety.org.in

10th September, 2026
   
The Members of the Asiatic Society of Mumbai (ASM)
Resident (Annual & Life),
Non-Resident (Annual & Life)
Patron Life Member
Donor Life Member
Head – Institutional Membership
Corporate Life Member
The Central Government Nominee
The State Government Nominee
The ASM Staff Representative
 
Ref:    222nd AGM to be held on Saturday, 26th September 2026 at 2.00 p.m.
 
Sub:  1.  Minutes of the previous 221st AGM held on 27th September 2025
          2.  Annual Report and Audited Statement of Accounts for the year 2025-2026
          -------------------------------------------------------------------------------------------------------------
 
Dear Sir/Madam,
This is further to the Notice dated 18th August 2026 sent by mail / post on 18 /08/2026 informing about the 222nd AGM (along with Agenda) being held on Saturday, 26th September, 2026, at 2.00 p.m.
I am now sending the following documents pertaining to the forthcoming AGM (soft copy in PDF format): -
1. 222nd AGM Notice (with Agenda) dated 18th August 2026 (Sent once again)
2. Agenda Item No.1 - Minutes of the previous 221st AGM held on Saturday, 27th September 2025.
3. Agenda Item No. 5 - Annual Report and Audited Statement of Accounts for the year 2025-2026.  (Accounts part is sent separately - mail follows)
 
Members can also access Society’s website http://asiaticsociety.org.in   where they will be able to access these documents.
 
Yours faithfully,
 
Sd/-
Vivek V. Ganpule
Hon. Secretary
 
Please note:
Rule 13(b):     A member who, on the day of any General Body Meeting of the Society, is in arrears of subscription, or is liable to pay any dues to the Society, shall not be entitled to participate in any way at such a meeting.
Rule 5(c)(i):     A person shall cease to be a member of the Society if he/she has failed to pay his/her annual subscription for one year.
 
Please pay your subscription before Friday, 25th September, 2026.  
(Ignore this note if payment is already made.)  

N.B.: 
-   Defaulter Members will not be allowed to attend the AGM or to vote.
-   Every member should bring his/her ASM I-card along with him/her at the time of the
     AGM, for entry to the meeting room, and in order to cast his/her vote.
-   Kindly update your mailing address / Mobile Nos. / email address, if there are any change.

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1. Inland_Notice_of_222nd_AGM_n_Agenda
2. Minutes_of_221st_AGM
3. Annual_Report
4. AGM_2026_letters_to_members

The Two Hundred and Twenty Second (222nd) Annual General Body Meeting of the Society will be held on Saturday, 26th September, 2026, at 2.00 p.m. in the Durbar Hall of the Society

THE ASIATIC SOCIETY OF MUMBAI
Town Hall,  Shahid Bhagatsingh Road, Mumbai 400 001 
Tel: (office) 2266 0956,  (Library) 22660062
E-mail: (Off)  asiaticoffice@asiaticsociety.org.in; (Lib) This email address is being protected from spambots. You need JavaScript enabled to view it. 
Society’s Website: https://asiaticsociety.org.in

Ref. No.:  ASM/222-AGM-Notice/2026-27/691

N O T I C E
 
The Two Hundred and Twenty Second (222nd) Annual General Body Meeting of the Society will be held on Saturday, 26th September, 2026, at 2.00 p.m. in the Durbar Hall of the Society. 
 
                                                                                                                  Sd/-
Town Hall, Mumbai.                                                                   Vivek V. Ganpule
Date:  18th August, 2026                                                             Hon. Secretary
 
                                                 A G E N D A
 
  1. To confirm the minutes of the previous meeting of the Annual General Body held on Saturday, 27th September 2025.
  2. To elect vote counters and scrutineers for the elections.
*3. To elect 5 members of the Managing Committee for a period of three years (2026-2029 term).
*4. To elect a Scrutinizing Committee consisting of seven members for the year 2026-2027.
 5.  To receive and adopt the Annual Report, the Audited Statement of Accounts of the Asiatic Society of Mumbai for the year 2025-2026 and to note the Action Taken Report.
 6.  To ratify the names of the two Trustees recommended by the Managing Committee.
 7.   To appoint the Statutory Auditors for one year 2026-2027.
 8.   To consider the resolutions.  Members’ resolutions should be proposed and seconded by at least one member each before they are handed over to the Society's office, the last date for which will be Thursday, 10th September, 2026 by 1.00 p.m.
 9.   Any other business that may be brought forward with the permission of the Chair.
                                       ---------------------------------------------
Election Schedule:
*For Items No. 3 and 4, please note:
 1. Issue of nomination forms – Nomination Forms will be available in the office from 10.30 a.m. to 5.30 p.m. on all working days from Thursday, 3rd September, 2025 to Saturday, 12th September, 2026 and on Tuesday, 15th September, 2026, up to 2.00 p.m.   
2. Submission of nomination forms – All Nomination forms of the candidates for election to the Managing Committee and the Scrutinizing Committee should reach the office not later than 3.00 p.m. on Tuesday, 15th September, 2026.  
3. Scrutiny of nomination forms – Will be held on Tuesday, 15th September, 2026, at 3.30 p.m.
4. Withdrawal of nomination forms – Last date of withdrawal of Nomination forms is Thursday, 17th September, 2026, till 3.00 p.m.
5. Time of Voting - On the day of election, i.e. Saturday, 26th September, 2026, the ballot boxes will be kept open from 2.30 p.m. to 5.30 p.m. or till all the members present have cast their votes, whichever is later.
 -----------------------------------------------
Rule 6 (a)            "The General Body at its Annual Meeting every year shall elect a Scrutinizing Committee consisting of 7 members for the purpose of scrutinizing applications for membership in category 3A(a), (b) and (e).  A member is eligible to contest the membership of only one Committee from among the Committees constituted by the General Body."
 
Relevant portion of Rule 14(a) & 14(b): 
Rule 14 (a)         "The Society shall be administered by a Managing Committee consisting of a President, four Vice-Presidents, an Hon. Secretary, who shall be the Chief Executive Officer of the Society and 15 members elected from among the Resident members, who have been members for a continuous period of not less than two years, on the date on which their nominations have been filed.  The qualification of membership for continuous period of not less than two years shall be applicable to all office bearers.  The nominations on the Society's official form must be supported by two members and signed by the candidate indicating his/her willingness to serve and must be received by the Society's office by the deadline set by the Managing Committee, which shall not be less than eight and more than fifteen days before the General Body Meeting.  While the President, four Vice-Presidents and the Hon. Secretary shall be elected in alternate years and hold office for two years, the 15 members of the Managing Committee shall be elected for a period of three years.  One-third or five members shall retire every year after serving their period of three years and shall be replaced by five members elected for a three-year term.........

 A member who is in arrears of the subscription or has any other dues payable to the Society or has been a defaulter for non-return of books on the day of nomination, shall not be eligible to seek election to the Managing Committee.  The same conditions shall apply to the proposer and seconder of all candidates.
 
(b) “No withdrawal of nomination shall be permitted within 24 hours of the time fixed for holding the Annual General Body Meeting at which elections are to be held.  ………………….
 
No member of the Society shall hold the same office for more than three consecutive terms.  Office in this context means the office of the President, the Vice Presidents, the Hon. Secretary and the members of the Managing Committee, co-opted or elected."
 
Rule 16 (a-i)  A Member of the Managing Committee who absents himself/herself for three consecutive meetings of the Managing Committee without leave of absence from the Committee shall automatically cease to be a member of the Managing Committee.
                   ii)     All Office Bearers and members of the Managing Committee and other Office Bearers should at least attend 60% of the total meetings held from the end of the AGM to the date of the Notice of the next AGM. If any office bearer or member of the Managing Committee fails to attend 60% of the total meetings then he forfeits his right to remain in that post.
---------------
Please note:
Rule 13(b):     A member who, on the day of any General Body Meeting of the Society, is in arrears of subscription, or is liable to pay any dues to the Society, shall not be entitled to participate in any way at such a meeting.
Rule 5(c)(i):        A person shall cease to be a member of the Society if he/she has failed to pay his/her annual subscription for one year.
 
-------------------------------------------------------------------------------------------
Please pay your subscription before Friday, 25th September, 2026.  
(Ignore this note if payment is already made.)  
 
N.B.: 
-   Defaulter Members will not be allowed to attend the AGM or to vote.
-   Every member should bring his/her ASM I-card along with him/her at the time 
     of the AGM, for entry to the meeting room, and in order to cast his/her vote.
-   Kindly update your mailing address / Mobile Nos. / email address, if there are any change. 

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